It isn’t always a good idea to have a business meeting in a restaurant. There is too much noise, everyone is cramped together, and you can’t discuss sensitive information. This doesn’t mean that you have to do away with the notion completely, however. Instead, it is simply a matter of moving the lunch meeting to your offices. This way, you get the best of both worlds. On that note, it is important that the event is organised properly, however, if you want to make sure that everything goes without a hitch. Here are some suggestions:
Decide on a Caterer
At the very top of your list of things to do, you will need to find a caterer for the job. You should ensure that it is Townsville catering service that is capable of handling such corporate events. This means that they understand the importance of prompt service, tasty food, and good presentation. It is vital that you keep in mind that you are still trying to maintain a professional atmosphere. As such, it will not do to hire a disorganised catering service. Therefore, you should ask around and figure out what some of the best options for you are.
Cut Down on the Confusion
Left to your own devices, you are going to be wringing your hands over what to choose for each person. Also, you will not be able to tell if there are vegetarian, vegan, or have some dietary restriction. To prevent any snafus, present the attendees with a pre-selected menu. Of course, you should make sure that most tastes or preferences are covered here. Then, ask the people to choose from these options. This will prevent anyone from being disappointed on the day of the meeting. You should make it a point to ask people if they require any specific alterations or changes to the meals that you have presented them with.
Plan the Meeting Properly
The first thing you will need to decide on is whether lunch is going to take place during the meeting, much like a break or if it will be before or afterward. Regardless of what you choose, there needs to be a smooth transition from business to food or vice versa. This is why you should plan everything quite precisely. Make sure that the food arrives at least fifteen minutes earlier and that the plates and cutlery are sorted out beforehand. This way, people will not have to stumble around aimlessly while getting their food.
Choose the Right Area
When deciding on which conference room to host the meeting in, make sure to consider the activities that will take place. Since people will be eating there, you should look for a larger room with a bigger table so that everyone can spread out with their food. Also, look for a well-ventilated space so that the smell of the food will not linger in the air once everyone is done eating.
So, this is the way that you host a catered business lunch meeting. As long as you follow these guidelines, you will not make any mistakes.